Back Up and Recovery

Back Up

The user is responsible for the back up of the Accounts Payable System. Because of the many options for performing a back up, the specific instructions for doing the back up are not addressed here. If you are inexperienced at doing back ups, refer to the the AS/400 manual relating to this topic.

There is one library for the Accounts Payable System. The name of the library as supplied is APGEN. This library should be backed up daily.

Recovery

The Accounts Payable System may need to be restored from time to time because of some event which has caused the data in the library to become inaccessible or unusable. The APGEN library should be restored from the most recent back up in accordance with the instructions found in the appropriate AS/400 manual.

To insure that all journal entries are properly submitted to the General Ledger System, you must first remove the journal entries from the General Ledger System which were submitted after the last back up. As you recreate any missing documents, adjustments or payments in Accounts Payable, new journal entries will be created and sent to the General Ledger..

Any data which was entered into the system after the library was last backed up must be recovered in one of two ways: manually or by submission from other subsystems. You should file your source data in such a manner as to allow the rebuild of any missing transactions.